Executive Assistant to the CEO – Full Time
Hybrid/Office
Who We Are
Plendify Wholesale Marketplace is a dynamic and innovative ecommerce company committed to providing exceptional value and service to our growing number of customers in Ghana and globally. We specialize in sourcing a diverse array of products and pride ourselves on fostering strong, mutually beneficial relationships with suppliers across Africa and around the globe.
Role
The Executive Assistant to the CEO is a key role within the organization, providing high-level administrative support to the CEO. This individual will ensure the efficient operation of the executive office, manage the CEO’s schedule, handle communication, and coordinate various tasks and projects.
Why Plendify?
Unique entrepreneurial environment. We're a start-up company, where we have a lot of fun and work extremely hard to provide our clients with a fantastic experience.
Dress code, we don't have one. (Flip flops, shorts, jeans whatever you please – except when meeting clients or business partners.)
Key Responsibilities
1.Administrative Support
Manage the CEO's calendar, including scheduling meetings, appointments, and travel arrangements.
Handle phone calls, emails, and correspondence on behalf of the CEO.
Prepare and edit reports, presentations, and other documents as needed.
2.Meeting Coordination
Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
Ensure the CEO is well-prepared for all meetings and events.
3.Communication
Serve as a primary point of contact between the CEO and internal/external stakeholders.
Draft and manage communication on behalf of the CEO, ensuring clarity and professionalism.
4.Project Management:
Assist the CEO in managing and prioritizing projects and tasks.
Track project progress and ensure deadlines are met.
Conduct research and gather information to support the CEO's decision-making.
5.Confidentiality and Discretion:
Handle sensitive information with the utmost confidentiality and discretion.
Maintain the highest level of integrity and trustworthiness.
6.Operational Efficiency:
Streamline office operations and implement process improvements to enhance efficiency.
Manage and organize the CEO's files and records.
7.Event Planning:
Plan and coordinate company events, conferences, and other special functions.
Ensure all logistical details are handled smoothly.
8.Financial Administration:
Assist with budget preparation and expense reporting for the executive office.
Track and reconcile expenditures, ensuring alignment with budgetary constraints.
Qualifications
Education: Bachelor’s degree in business administration, Communications, or a related field.
Experience: Minimum of 3 years of experience in an executive assistant role, preferably supporting C-level executives.
Skills:
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Gmail, Google Drive).
- Ability to manage multiple tasks and work under pressure.
- Strong attention to detail and problem-solving skills.
Personal Attributes
Professional demeanour and appearance.
High level of integrity and confidentiality.
Proactive, with a strong sense of initiative.
Ability to work independently and as part of a team.
Flexibility to adapt to changing priorities and demands.
Reporting Structure
The Executive Assistant to the CEO reports directly to the CEO and collaborates with other members of the executive team and staff.
Compensation
Competitive salary and benefits package, commensurate with experience and qualifications.
This job description provides a detailed overview of the responsibilities and qualifications required for the Executive Assistant to the CEO role, highlighting the importance of organizational, communication, and project management skills.
Required Competencies
Efficiency
Honesty / Integrity
Respect
Attention to Detail
Our Cultural Competencies
All potential hires must have a strong cultural fit to be hired.
Respect - for self and for others
Empathy – to support and care of our clients
Integrity – to do what is right 100% of the time
Transparency – to be open, curious and inviting
Excellence – always pushing the envelope
Plendify is an Equal Opportunity Employer and All Qualified Applicants Will Receive Consideration for Employment Without Regard to Race, Color, Religion, Sex, National Origin, Disability Status, Protected Veteran Status, Or Any Other Characteristic Protected by Law.